Turf Building Correspondence

One of the important objectives of the recent Turf Building Information Sessions was to ensure we provided clarity on the following points; (i) the origins of the projected cost increases and (ii) the impact of not seeing this project through to completion. 

We would kindly ask that you review the information below:

In 2017, the original cost estimations for a design / build was $1.6M.  It was thought that the costs of the project were excessive and could be reduced if the project was managed by ourselves and could bring the project in at $1.2M.

Complete architectural and engineered drawings were lacking which not only increased soft costs but created many delays. In addition, there was not a clear understanding of the significant development costs associated with the Region and City.  There were also a number of exclusions left out of the building scope of work that are essential such as furnishings, necessary equipment and insulation in the cold storage area to reduce condensation.

As we worked through the approvals process this summer, it was apparent that the project was trending higher although we were still awaiting construction details and pricing. It was our belief that over the following months, we could reduce costs to mitigate the over runs and bring in the project near or slightly above budget during the final tendering process.  As soon as it was no longer the belief, communication to the membership commenced. Although specific amounts were not known, in hindsight some additional communications could have been taken place.

Limitations to value engineering the project at this point in time

As you can see by the above slide, we have spent a considerable amount of the budget up until this point. If we spend only to the approved 1.2 M amount, we will be left with a shell of a building with electrical, mechanical and plumbing rough ins only. We will not receive occupancy from the city.If we decide to defer any items such as landscaping, we will not be meeting TRCA remediation requirements and our Letter of Credit will not be returned to us. If we decide not to pave, it will be very hard on our mowing equipment and subject to erosion and additional maintenance.

We continue to take a very detailed look at all other remaining works such as electrical, mechanical, plumbing, earthworks, gravel, landscaping and asphalt. We can assure you that all large remaining work is receiving multiple tenders followed by a review process.We are confident that the project will be completed within the $1.6 million amount.

Voting “YES” affirms members’ support to manage this difficult process and our Turf Building to be completed.


Sincerely,

Sean DeSilva
General Manager and Chief Operating Officer